Creating a Prioritized Daily Task List- Time Management 4

There is nothing more valuable to your long term success than prioritizing the right things do every day.  The primary weapon in that fight is a prioritized daily task list.

Why?  Because, you will: 

• Complete the tasks with the highest impact on your life
• Achieve your goals at the highest possible reliability / speed
• Get more done

First, empty your mind and environment of all tasks that you feel should be completed by writing them all down.  This frees your mind by emptying it, and stops the loop in your head that sounds like, “Don’t forget to” or “I have to remember to”.

Break any projects (anything requiring more than one task) on your initial list down into the component tasks.  Any projects that remain on your list will block progress.  Breaking them into smaller tasks unleashes their potential.

Now, you have one comprehensive master task list.

Once you have that comprehensive list of tasks, the next step is to put them on a list for a specific day.  Every day gets a list.

Choose the right date for each task based upon the due date for the task, the relative value of the task, the importance of the task and your capacity to complete it on that day.

On each day, you must prioritize the list.  It is incredibly important that you consistently prioritize your task list, so that you get the highest value tasks done and do not waste time debating what to do next throughout the day.

The process I would suggest for prioritizing is:

Anything that is important and must be done today, should be prioritized at the very top of the list.  When you have more than one urgent and important task, prioritize them by:

• Impact on your life / goals, 
• Value to you and your stakeholders, 
• The due date 
• and whether someone is waiting for the results of your task.  This is crucial to maintain trust with your stakeholders and it is inefficient for both of you to have them checking in with you to see if / when it will be complete.

Next…  place the important, but not urgent, items.  Prioritize the tasks in this category in the same manner as above. 

Beyond that, prioritize the remaining unimportant tasks in the manner described above.

In review, each day,

Break your tasks into three categories:

• Urgent and Important
• Important
• Unimportant

Within each category, use the following items to prioritize:

• Impact on your life / goals, 
• Value to you and your stakeholders, 
• The due date 
• and whether someone is waiting for the results of your task.

Now, each day…  simply start at the top of your list and work your way down, checking them off as you complete them.

At the end of the day, any tasks that are left undone are simply forwarded to the next appropriate date.  Do not leave incomplete tasks on past dates.

Follow this process and you will:

• Complete the tasks of the highest impact on your life
• Achieve your goals at the highest possible reliability / speed
• Get more done

Join me in using this process and you will generate more and more success each day!

Just my opinion.  What do you think?  Let me know in the comments.

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